Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (2023)

With S/4HANA 1709, the “Verify General Journal Entries” Apps were introduced. There are three apps, as follows:

  1. App ID F2547: Verify General Journal Entries – For Requester
  2. App ID F2728 :Verify General Journal Entries – For Processor (Inbox)
  3. App ID F2729: Verify General Journal Entries – For Processor (Outbox)

The process is driven by Standard Workflow ScenarioWS02800046, where, the first step is for a ‘Requester’ to submit a document for review (Journal created as Parked) and the next step is for the Processor / Reviewer to approve or reject the document (approved journals get converted from Parked to Posted).

However, with S/4HANA 1909, the process of identifying ‘Processor’ or ‘Reviewer’ of the Journal changes. In S/4HANA 1709 and 1809 releases, the Processor was identified based on Rule 02800011 (FDC_GLJE_VER) maintained using Fiori App “Define Responsibilities” or with SAP Transaction Code FDC_ACC_VER_RESP. In S/4HANA 1909, the concepts of “Responsibility Management” using Functions, Function Profiles and Teams are introduced and the ‘Processor’ or ‘Reviewer’ is maintained using the “Manage Team and Responsibilities” App.

  • Workflow Process: From Requester to Processor

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (1)

This is the first blog in what should later shape up into a series. This first blog provides details of various configuration points and steps to enable the standard “Verify General Journal Entries” process in S/4HANA 1909. The next blogs in this series would explore possibilities of enhancing and extending the standard workflow to meet Business needs.

Here are the steps to follow to set up the ‘standard’ process for SAP delivered ‘one-step’ approval workflow for verifying G/L Journal Entries. While the SAP Help Document for S/4HANA 1909 is pretty detailed, here we share some additional information about system set up, which we came across while implementing it in our S/4HANA 1909 environment.

  • Apps Required: The following apps need to be activated

Please activate the following apps, i.e.:

  • Activate the SICF Path
  • Activate the OData Services
  • Manage Business Catalog and Business Groups
  • Assign Fiori App Target Mapping (Semantics) where applicable

These details can be found in the Fiori App Library Links, in the section ‘Implementation Information :- Configuration

App IDApp NameFiori Apps Library URL
F2720Manage Workflows for General Journal Entry Verificationhttps://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F2720’)/S16OP
F2547Verify General Journal Entries – For Requesterhttps://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F2547’)/S16OP
F2728Verify General Journal Entries – For Processor (Inbox)https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F2728’)/S16OP
F2729Verify General Journal Entries – For Processor (Outbox)https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F2729’)/S16OP
F3932Manage Teams and Responsibilities for General Journal Entry Verificationhttps://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F3932’)/S16OP
F2288Maintain Employeeshttps://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F2288’)/S16OP
F0718Post General Journal Entrieshttps://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps(‘F0718’)/S16OP
  • Steps to set up the Workflow

Step 1. Configurations (SPRO) in the Front End Fiori Server

A.Set up Scenario Definition in the Front-end Server

  • Navigate to SPRO Path: SAP NetWeaver > Gateway Service Enablement > Content > Task Gateway > Task Gateway Service > Scenario Definition.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (2)

  • Click New Entries and provide the following values:

Scenario Identifier: FI_GLJE_VER
Scenario Display Name: Verify General Journal Entry
Service: /IWPGW/TASKPROCESSING
Version: 2
EntitySet External Name: Task
Property External Name: TaskDefinitionID
Default Sort by Property: CreatedOn
MassAction: True (X)

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (3)

  • Select the row of the newly added scenario and double-click Assign Consumer Type to Scenario in the left pane. Click New Entries and provide the following values:

DESKTOP
MOBILE
TABLET

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (4)

  • Select the row of the newly added scenario and double-click Task Definition for Scenario in the left pane.
    Provide the following values in two lines:

– SAP System Alias: [The system alias to the back-end system with software version /IWPGW/BWF]
– Task Type: TS02800035 and TS78500071

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (5)

  • Save the changes.

Please Note: ‘IWF_PGW’ in the example above was defined in SPRO path: SAP NetWeaver > SAP Gateway > OData Channel > Configuration > Connection Settings > SAP Gateway to SAP System > Manage SAP System Aliases

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (6)

Please Note: In the example above, Task TS02800035 is for ‘Verify General Journal Entry’ in Workflow Scenario WS02800046 Step 10 and Task TS78500071 is for ‘Verify Intercompany General Journal Entry’ in Workflow Scenario WS02800046 Step 50.

(Video) Verifying General Journal Entries SAP S/4HANA Cloud 2011

Step 2. Configurations (SPRO) in the Back End S/4HANA 1909 Server

A.Steps of Maintaining Task Names and Decision Options

  • Navigate to SPRO Path: SAP NetWeaver > Gateway Service Enablement > Content > Workflow Settings > Maintain Task Names and Decision Options.

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  • Maintain Task Names and Decision Options. Click New Entries and provide the following values:

New Entry 1:
Workflow ID: WS02800046
Step ID: 000010
Step Description: Verify G/L Journal Entry

New Entry 2:
Workflow ID: WS02800046
Step ID: 000050
Step Description: Verify Intercompany General Journal Entry

Save the changes.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (8)

  • Select the newly created entries, and double-click Decision Keys. Repeat for both new entries, i.e., for WF Step 10 and 50.Create two keys with the values as follows:
    KeyIcon MIME Repository PathDecision textCommentNature
    1(Empty)Approve(Empty)Positive
    2(Empty)Reject(Select Checkbox)Negative

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (9)

B.Steps for Adding Visualization Parameters

  • Navigate to SPRO Path: SAP NetWeaver > Application Server > Business Management > SAP Business Workflow > Visualization of SAP Business Workflow Metadata > Client-Dependent Configuration.

Select My Inbox for the Worklist Client field –

Create an entry with the following values:
Task:TS02800035
Visualization Type: INBOX_GEN
Click Parameters icon in this newly created line and provide the following values and Save your changes.

Parameter NameVisualization Parameter Value…
SCHEMEsapui5
APPLICATION_PATH(Empty)
COMPONENT_NAMEcross.fnd.fiori.inbox.annotationBasedTaskUI
QUERY_PARAM00data=/sap/opu/odata/SAP/FAC_GL_JOURNALENTRY_VER_SRV;x=sid({SYSTEM}.{CLIENT})/C_GLJrnlEntryToBeVerified(CompanyCode='{&FI_GLJEVER.AUSBK&}’,AccountingDocument='{&FI_GLJEVER.BELNR&}’,FiscalYear='{&FI_GLJEVER.GJAHR&}’)
QUERY_PARAM01annotations=/sap/opu/odata/IWFND/CATALOGSERVICE;v=2/Annotations(TechnicalName=’FAC_GL_JOURNALENTRY_VER_ANNO_MDL’,Version=’0001′)/$value

Save your changes.
Repeat step 1 and step 2, and then create an entry with the following values:
Task:TS78500071
Visualization Type: INBOX_GEN
Click Parameters icon in this newly created line and provide the following values Save your changes.

Parameter NameVisualization Parameter Value…
SCHEMEsapui5
APPLICATION_PATH(Empty)
COMPONENT_NAMEcross.fnd.fiori.inbox.annotationBasedTaskUI
QUERY_PARAM00data=/sap/opu/odata/SAP/FAC_GL_JOURNALENTRY_VER_SRV;x=sid({SYSTEM}.{CLIENT})/C_GLJrnlEntryToBeVerified(CompanyCode='{&AUSBK&}’,AccountingDocument='{&BELNR&}’,FiscalYear='{&GJAHR&}’)
QUERY_PARAM01annotations=/sap/opu/odata/IWFND/CATALOGSERVICE;v=2/Annotations(TechnicalName=’FAC_GL_JOURNALENTRY_VER_ANNO_MDL’,Version=’0001′)/$value

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (10)

C.Steps of Customizing Teams and Responsibilities

  • Define Functions
  • Navigate to SPRO Path: Cross-Application Components > Application Server > General Application Functions > Responsibility Management > Functions > Define Functions.
    Create three entries with the following values and save changes

Function Function Description
FGJEV_L1 General Journal Entry Verification Level 1
FGJEV_L2 General Journal Entry Verification Level 2
FGJEV_L3 General Journal Entry Verification Level 3

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  • Define Function Profiles
  • Navigate to SPRO Path: Cross-Application Components > Application Server > General Application Functions > Responsibility Management > Functions > Define Function Profiles.
    Create one entry with the following values and save changes

Profile: FGJEV
Function Profile Description: FI General Journal Entry Verification

  • Select the newly created entry and double-click Function Profile to Function Mapping.
    Create three entries with the following values and save changes:

Function Function Description
FGJEV_L1 General Journal Entry Verification Level 1
FGJEV_L2 General Journal Entry Verification Level 2
FGJEV_L3 General Journal Entry Verification Level 3

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (12)

  • Map Function Profiles to Standard Team Category
  • Navigate to SPRO Path: Cross-Application Components > Application Server > General Application Functions > Responsibility Management > Teams and Responsibilities > SAP Delivered Team Categories > Map Function Profiles to Standard Team Category.
    Create one entry with the following values and save changes

Category: FGJEV
Profile: FGJEV
Function Profile Description: FI General Journal Entry Verification

(Video) Upload General Journal Entries SAP S/4 HANA (2020)

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (13)

  • Define Team Types
  • Navigate to SPRO Path: Cross-Application Components > Application Server > General Application Functions > Responsibility Management > Teams and Responsibilities > SAP Delivered Team Categories > Define Team Types.
    Create one entry with the following values and save changes

Team Type: FGLVG
Category: FGJEV
Team Type Description: FI G/L Ver. Team in General

Note: The entry created is the default team that is assigned to verify journal entries.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (14)

In the section below where the “Manage Teams and Responsibilities” App has been described, the relationships between Function Profile, Functions, team Category and Type have been illustrated.

D.Steps of Customizing Notification

  • Navigate to SPRO Path: SAP NetWeaver > Notification Channel > Notification Channel Provider Enablement > Administration > Notification Provider Settings > Manage Notification Providers .

Create an entry with the following values and save changes.
Notification Provider ID: JE_VER_NOTIF_PROV
Is Active?: Yes

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (15)

Step 3. Maintain Employees

As mentioned in the sections above, in S/4HANA 1909, the Workflow recipient is determined by the concept of Teams and Functions managed via the App “Manage Teams and Responsibilities”. Once a Team is created (see Step 4 below for further details), Business Partners can be assigned to the team. However, only those Business Partners can be assigned that have one of the following three roles:

  • BUP003 (Employee)
  • BBP005 (Service Performer)
  • BBP010 (Freelancer)

In S/4HANA, Business Partners cannot be created anymore for these roles above using the App “Manage Business Partner Master Data” or Transaction BP. Please refer to OSS Note2770132to read more.

However, the solution is suggested in OSS Note2570961. This Note provides details of how Business Partners can be created in S/4HANA system with Employee Roles, with or without HR Integration. In this example, we would follow the instructions provided for scenario ‘HR Integration is Inactive’.

  • Launch the “Maintain Employees” App – Click on the button called ‘New’ at the bottom

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (16)

  • Enter the Employee ID, click on the ‘Assign Users’ button. Select from an existing SAP User that needs to be linked with this new Employee. Two more buttons will appear. Select the ‘Copy User Data to Employee Data’ button.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (17)

  • Click on the ‘Save’ button at the bottom of the screen. If saved successfully, a message will appear at the bottom of the screen. Go back to the main list of Employees.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (18)

  • The New Employee now appears in the list.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (19)

  • On the “Manage Business Partner Master Data” App, a new Business Partner can be seen created with Role BUP003 (Employee) attached to it.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (20)

Step 4. Manage Teams and Responsibilities

Once the Employees are created in the system and linked to SAP User IDs, the Teams can be set up where the workflows would land for review and approval. This can be managed by the App “Manage Teams and Responsibilities – General Journal Entries Verification”

  • Launch the “Manage Teams and Responsibilities – General Journal Entries Verification” App – Click on the button called ‘Create’ at the right hand side of the screen.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (21)

(Video) Posting General Journal Entries SAP S/4HANA Cloud

  • Create a New Team. Assign a ‘Name’ of your choice, add a ‘Description’, change the ‘Status’ to ‘Ready to Use’, select the value ‘FGLVG’ from the dropdown field ‘Type’. The Team Type FGLVG was configured in Step 2.C above and assigned to Team Category FGJEV. In ‘Responsibility Definition’ add a Company Code, Cost Centre or GL Account Group to restrict the Workflow Team. Then assign a Business Partner as Team Owner and one or more Business Partners as Team Members. Once done, click on ‘Save’ button at the bottom.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (22)

  • If you click on the ‘Create’ Button for adding Team Owners or Members, the list of Business Partner that is displayed only looks for Roles BUP003 (Employee); BBP005 (Service Performer) or BBP010 (Freelancer). The data is retrieved from the Backend S/4HANA system using CDS View I_RESPYMGMTTEAMMEMBER (SQL View ITEAMMEMBER) for Team Members. Various other CDS Views with prefix ‘I_RESPYMGMTTEAM*’ are relevant to this app.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (23)

  • Each Team Member is assigned a function. In this example, all three Business Partners were assigned the Function FGJEV_L1 (General Journal Entry Verification Level 1). In Step 2.C above, this Function was assigned to Profile FGJEV, which in turn, was assigned to Team Category FGJEV.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (24)

  • The following figure provides an overview of the relationship between Team Type, Team Category, Function Profile and Functions defined in Step 2.C above and used by the “Manage Teams and Responsibility” App.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (25)

Step 5. Manage Workflow

After setting up the Employees and the Team, ensure the Workflow for Workflow ScenarioWS02800046is active in the system.

  • Launch the “Manage Workflows for General Journal Entries Verification” App. The workflow called ‘General Journal Entry Verification’ should already exist with status ‘Active’. If not, click on the button called ‘Add’ at the top right hand side of the screen and proceed as follows.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (26)

  • Add a new Workflow with name “General Journal Entry Verification” and add two steps, namely, 1.Verify and 2.Post.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (27)

  • Configure the two steps as per the screenshots below. Once done, click on Apply and ensure the Workflow created is in status Active.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (28)

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (29)

  • Configuring the steps above any differently, would lead to different results.

Step 6. Verify General Journal Entries – For Requester

The set up is complete and we are now ready to create a journal for verification.

  • Launch the “Verify General Journal Entries – For Requester” App. Click on the ‘+’ sign to create a new Journal. In this example, we would only explain the process of creation of an individual journal using the ‘+’ button. Mass creation of Journals is possible by using the ‘Upload’ button.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (30)

  • Enter values in the mandatory fields and expand each line item to add further item level details. Additional items can also be added here. When data is populated, either the ‘Simulate’ button can be used to check for errors, or the ‘Submit’ button can be used to Park the document for verification.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (31)

  • Errors, if any, will be reported in a popup box.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (32)

  • Resolve errors and Submit Document to generate a new Journal.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (33)

  • Click on Display to check the Journal. The status ‘Submitted’ on the right top indicates the Workflow has triggered and is awaiting approval. Status ‘Error;’ would mean the Workflow is in error, whereas status ‘Posted’ would mean the document has been posted without the need of a workflow.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (34)

  • Navigate back to the Verify General Journal Entries App to find the new journal and the Processors selected for approval. The two processors selected are two of the three assigned to team ‘GJE REVIEWERS’ in step 4 above. The third member of that team initiated this workflow and the workflow excludes the initiator from processor list, i.e., one cannot create a journal for verification and verify himself / herself.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (35)

  • The workflow log can be seen in the backend using Transaction SWIA or SWI1 – Workflow Task WS02800046.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (36)

  • The journal, in this example, can be seen in Parked status.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (37)

(Video) Posting General Journal Entries SAP S/4HANA Cloud 2011

Step 7.Verify General Journal Entries – For Processor (Inbox)

This is the final section of this blog that shows how a journal can be reviewed and approved.

  • Launch the “Verify General Journal Entries – For Processor (Inbox)” App. This opens up the ‘My Inbox’ app. Look for the journal which was just added. Click on the Journal Number to check further details. Else choose from one of the buttons at the bottom right corner of the screen.
  • Approve: Document gets posted
  • Reject: Can be returned to the initiator with comments for changes
  • Claim: When multiple reviewers exist, claiming the workflow removes it from the other reviewers’ list. Once claimed, a new button appears called‘Release’. That button makes the workflow available to all reviewers again.
  • Forward: The workflow is forwarded to another user for review.
  • Suspend:A date can be selected and the review can be suspended till then.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (38)

  • When the journal is Approved, a popup box appears to record Decision Notes. When the reviewer clicks on Submit, the Journal is posted. with the message ‘Task Successfully Completed’.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (39)

  • The Journal now appears with status ‘Posted’ and can be seen in the ‘Manage Journal Entries’ App.

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (40)

  • The backend workflow (Transaction SWIA) moves to status ‘Completed’ at this stage

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (41)

Please Note:

  • Workflow User SAP_WFRT is used to trigger the notifications. Please check and ensure the user is set up properly with correct authorisations.
  • If the code block has any custom field, they have to be introduced into the ‘Post General Journal Entries’ app using the ‘Custom Field and Logic’ app.
  • Further technical settings are required in the system to connect front-end Fiori and back-end S/4HANA server if two separate servers are used.
  • Please ensure the relevant Fiori Business Catalogs are assigned to appropriate users.

For years the ‘Park and Post’ process has been used in SAP to implement segregation of duty and using the Four eyes principle. Usually, that required significant custom workflow development work. The Verification of Journal Entries process provides a more standard way of reviewing a parked document before posting.

Reference:

Special Thanks:

Rishab Buchafor guidance and support. You are pretty amazing.

System Details:

Front-End Fiori Server

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (42)

Back-End S/4HANA Server

Verify General Journal Entries – Configuration Steps in S/4HANA 1909 (43)

FAQs

How do you verify journal entries? ›

As a processor who is authorized to verify general journal entries, you can view journal entries that are assigned to you and waiting for approval. You can choose to approve, reject, or suspend a journal entry, and then the system changes the status accordingly in the requester's worklist.

How do I view journal entries in SAP? ›

Choose one or multiple journal entries and display ledger accounts where they were posted. Check how journal entry line items affect the debit and credit sides of individual ledger accounts. Find matching debit and credit entries in the affected ledger accounts. Display journal entries in T-account view or table view.

How do you enter journal entries in SAP? ›

How to perform a Journal Entry Posting FB50 in SAP
  1. Step 1) Enter transaction code.
  2. Step 2) Enter Basic Data.
  3. Step 3) Click on Company Code.
  4. Step 4) Enter Company Code.
  5. Step 5) Amount Information.
  6. Step 6) Status Bar Document number.
  7. Step 1) Enter Transaction Code FB50 in the SAP Command Field.
27 Aug 2022

Who is recommended for approving general journal entries? ›

Generally, a journal entry should be approved by a department or finance center staff person with sufficient knowledge of the purpose and appropriateness of the journal entry. Approval should be collected and included with documentation before a journal is uploaded.

What is the other standard T code used for posting the GL account Journal? ›

You can use the T-code FS00 to centrally define a G/L account.

What is Fb03 TCode in SAP? ›

Business process– Fb03 is used to display a document. It is one of the most commonly used transaction codes. FB03 is used to display finance documents only. Suggestion– Add this tcode to your favorites. Menu Path- Accounting-Financial Accounting-General Ledger-Document-Fb03 Document Display.

What is FBL3N T code in SAP? ›

FBL3N is a transaction code in SAP FI application with the description — G/L Account Line Items. On this page, you will find similar/related TCodes to FBL3N, Tables feeding data for this TCode, links to SAP documentation, Wiki and Help pages, discussion threads, and other resources.

What is GL posting in SAP? ›

Enter G/L Account Document for Ledger Group as a single-screen transaction (or Enter General Posting for Ledger Group as the standard function) With this function, you can post to a specific ledger group. The document data is posted to all ledgers that are assigned to the ledger group.

How do I approve a parked document in SAP? ›

Workflow in SAP enables the approval processing of documents before posting. A document with amount above the threshold limit set in configuration is parked and routed to approver for action(approval/rejection). Approvers for the company code receive workflow in SAP inbox and can release/reject the document.

What is SAP flexible workflow? ›

SAP Flexible workflow is a general function that aims to simplify workflow configurations, it allows you to create condition-based workflows for approval processes and it's also used for approving procurement documents, such as purchase requisitions, purchase orders, or supplier invoices.

How many ERP destinations can a journal be posted into? ›

Our Multiple ERP posting capability allows users to create one journal entry in Cadency that can route different portions of it to multiple ERPs (e.g. Oracle®, SAP®, etc.) or, multiple instances and/or versions of the same ERP.

What is journal entry type in SAP? ›

The journal entry type has the following functions: It tells you what sort of business transaction it is. This is useful, for example, when you display line items for an account. It determines the account types (supplier, customer, or G/L accounts) to which postings can be made.

What are journal entries in accounting in SAP? ›

A journal entry is a record of a business transaction in Financial Accounting.

What is FB01 used for in SAP? ›

A transaction code (FB01) is used to post document access functions or running programs in a SAP application more rapidly. By entering a t-code instead of using the menu, navigation and execution are combined into a single step. Transaction code FB01 – post document mainly belongs to financial accounting module.

What is the correct procedure for posting a journal entry? ›

How to post journal entries to the general ledger
  1. Create journal entries.
  2. Make sure debits and credits are equal in your journal entries.
  3. Move each journal entry to its individual account in the ledger (e.g., Checking account)
  4. Use the same debits and credits and do not change any information.
9 Feb 2021

Which procedure to test journal entries and other adjustments is typically performed last? ›

The auditor should design and perform audit procedures to test the adequacy of the journal entries recorded in the general ledger and other adjustments made in the preparation of the financial statements.

What is FK03 used for in SAP? ›

FK03 is a transaction code in SAP LO application with the description — Display Vendor (Accounting).

What is the use of FB50 in SAP? ›

Transaction FB50 allows for the creation of journal vouchers (an accounting document made up of only line items) within the G/L module.

What is Fb02 used for in SAP? ›

Fb02- Document change

Business process-Fb02 is used to change a document. Please note that only certain fields like text etc. can be changed after a document is posted. If you need to change the cost center, amount, etc., then you need to reverse this document using Fb08 and then re-post the correct document.

What is FBL5N TCode is used for? ›

FBL5N - View Open Receivables. SAP Transaction FBL5N can be utilized to display customer receivables. This report displays if receivables are parked, posted, paid or overdue. Access the transaction by utilizing the command field or double clicking the menu item.

What is FS10N in SAP? ›

The SAP TCode FS10N is used for the task : Balance Display. The TCode belongs to the FBAS package.

What is the difference between FAGLL03 and FBL3N? ›

The difference between FAGLL03 and FBL3N is that in FAGLL03, you can view both entry and general ledger view which is not possible in FBL3N.

How create GL account in SAP S4 Hana? ›

Upload GL Accounts on SAP S4 HANA in 3 Steps
  1. Step 1-Preparing Template to upload GL Account. 1.1)-Create Account Group. ...
  2. Step 2-Uploading Completed GL Account Template to PA10 Company Code. ...
  3. Step 3-Extension of GL Accounts to PP10 Company Code. ...
  4. Appendix – Creating main GL Accounts manually.
6 Mar 2021

What are the 5 types of accounts? ›

The 5 Account Types
  • Assets.
  • Liabilities.
  • Expenses.
  • Income (Revenue)
  • Equity.
20 Jul 2022

What are the rules of journal entry? ›

First: Debit what comes in, Credit what goes out. Second: Debit all expenses and losses, Credit all incomes and gains. Third: Debit the receiver, Credit the giver.

What are the 5 types of journal entries? ›

They are:
  • Opening entries. These entries carry over the ending balance from the previous accounting period as the beginning balance for the current accounting period. ...
  • Transfer entries. ...
  • Closing entries. ...
  • Adjusting entries. ...
  • Compound entries. ...
  • Reversing entries.
9 Sept 2022

How do you explain journal entries? ›

A journal entry is used to record a business transaction in the accounting records of a business. A journal entry is usually recorded in the general ledger; alternatively, it may be recorded in a subsidiary ledger that is then summarized and rolled forward into the general ledger.

How do you pass journal entries in accounting? ›

1 May 2019
  1. Select Type of Entry Journal.
  2. Put Date.
  3. Similarly Select Ledger Account which is to be Credited or create by using Alt C and put amount.
  4. Put Narration if any.
  5. Enter Enter or Ctrl A.
  6. Entry will be saved.
  7. Similarly we can pass Next Entry.
31 Dec 2019

What are the 6 components of a general journal entry? ›

A complete journal entry is made of 6 elements: a reference number, date, account section, debits, credits, and a journal explanation. You can record these journal entries into either a General Journal or a Special Journal. There are three main types of journal entries: compound, adjusting, and reversing.

What is journal entry in SAP? ›

The journal entry type has the following functions: It tells you what sort of business transaction it is. This is useful, for example, when you display line items for an account. It determines the account types (supplier, customer, or G/L accounts) to which postings can be made.

How do you write a general journal entry? ›

How to Make a Journal Entry - YouTube

What are the 7 types of journal? ›

There are seven different types of journals: purchase, purchase returns, cash receipts, cash disbursements, sales, sales returns, and general.

What are the 4 types of journals? ›

Types of Journals
  • academic/scholarly journals.
  • trade journals.
  • current affairs/opinion magazines.
  • popular magazines.
  • newspapers.

What are the types of general entry? ›

There are three types: transaction entry, adjusting entry, and closing entry. An accounting entry is a formal recording of transactions where debit and credit transactions are recorded into the general ledger.

What is general journal with example? ›

General Journal: Explanation

The general journal is a diary of business equities. Throughout time, the general journal has been referred to in many ways. For example, it is also known as the book of original entry, the primary book, the book of primary entry, and the book of first entry.

Why is a general journal used? ›

A general journal is a chronological accounting record of a company's financial transactions. The main purpose of this is to assist in the reconciliation of accounts and to assist with producing financial statements.

What is LP in general journal? ›

The third column LP, i.e. Ledger Polio is used for writing the page number of the ledger on which the particular account appears. The fourth and fifth columns of journal are meant for writing respectively 'Debit' and 'Credit' amounts of the transaction.

Videos

1. Training 04 - SAP S/4 Hana - Upload and Post a Journal Entry - General Ledger
(Learning Business Apps with Pir Khurram Rashdi)
2. SAP Universal Journal - Understand with a Practical Scenario - S4 HANA Finance | Pradeep Hota
(Pradeep Kumar Hota)
3. EBS IN SAP S4 HANA SFIN 1909 demo
(Naresh kumar)
4. Winshuttle Studio: Journal Entry Workflow
(Clear Process Solutions)
5. SAP S4 HANA Finance configuration Part-3 | End to End Configuration S4 HANA Finance | SAP FI Config
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6. Flexible Workflow in SAP S4 HANA 1909
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