by SAP PRESSon October 18, 2019
It’s important to understand basic concepts in complex financial solutions such as SAP FI—things like enterprise structures and useful transactions. In this blog post, let’s take a look at one such transaction code you’ll use—FB50. Gone are the days of financial journals created by hand. Today’s accounting is done digitally, and the SAP General Ledger (G/L) is the solution to make sure everything is covered. Part of the benefits of a digital system is the use of transaction codes to speed up the entry process. Transaction FB50 allows for the creation of journal vouchers (an accounting document made up of only line items) within the G/L module.When to Use Transaction FB50 in SAP FI
Let’s take a deeper look at using FB50, shall we?
The Straight Shot Creation Method
To create an FB50 entry, follow the application menu path: Accounting • Financial Accounting • General Ledger • Document Entry • FB50—Enter G/L Account Document. Then double-click FB50—Enter G/L Account Document from the Menu Path. Then enter "FB50" in the Command field and press Enter.
You could also use Transaction FB50 to accomplish the same task.
Creating a journal voucher means you must enter document header details (such as posting date) and at least two line items. It is important that these two items net to a balance of zero. If they don’t, something is wrong in the accounting and the system won’t accept the transaction.
Fill in the required fields—depending on the company you’re working with, you might need to enter more than date and line items—and then when you believe all is good, click the Simulate button. SAP runs a test on the entry and if it is indeed good to go, the system will give you the option to post.
Posting the voucher adds it to the G/L and assigns it a document number for easy reference.
Alternative Creation Methods
There will be times while creating vouchers that you’ll need to pause the process for whatever reason. This is where the park, save as completed, and hold functions come into play.
Parking Vouchers
Parking a voucher means saving it for future updating—perhaps because you need an approval or have incomplete information. A draft of the voucher is saved (with a document number) and doesn’t affect the G/L accounts.
Saving Vouchers
Saving as completed is similar to posting in that a draft of the voucher is saved, but the system checks the voucher similar to how it would if you were to go and post it. The key difference is that the logic is checked, but the voucher is not posted—which means you can still edit it before posting. This is perfect if you catch a non-financial error that needs to be fixed.
Holding Vouchers
Holding is quite different from posting and saving as completed. This function creates a temporary save point for your data. It’s good to use for short interruptions where you can come back quickly and update.
Unlike posting and parking, there is no document number assigned to a held voucher, and like posting and saving as completed, the voucher is editable.
Tree Displays
The tree display is an easy-to-use shortcut. It’s a simple toggle function with a lot of power because it displays multiple folders for multiple transaction codes. This makes the solution easier to navigate, especially when it comes to FB50. You’ll see the following three folders beneath FB50:
- Screen Variants for Items: These simplify G/L entry by customizing the screen so it shows only fields necessary for inputting data. By removing unnecessary fields from sight, you’ll reduce both data entry errors and the time it takes for entry. A win-win situation.
- Account Assignment Templates for Items: These templates pre-populate certain fields, which makes data entry a lot easier than having to fill in the same repetitive information over and over. To create an account assignment template, navigate to the tree display and click the triangle next to Account Assignment Template for Items. Select a template and then add or edit field values.
- Held Documents.
Post with Reference and Post with Clearing
Posting with reference is essentially the copying and pasting of a G/L document so that it can then be updated with as little new information as needed. While this copying/pasting is helpful, SAP recommends that you allow derived fields to be rederived rather than manually entering the information.
Posting with clearing lets you offset a G/L open item by entering one line item only. The clearing program then finds an opposing line item to net the balance to zero. Both posting with reference and posting with clearing are designed to cut down on time and error.
Conclusion
Journal entries are the backbone of any solid financial document. Without them, it would be much, much harder to follow the money and create the files required by stockholders, the IRS, potential buyers … anyone who might have a financial interest in the company couldn’t get the information they need without journal entries documenting each transaction.
FB50 is just one of the many transaction codes you’ll work with while utilizing the SAP General Ledger. It’s not the flashiest transaction, but it’s the most common. Now that we’ve looked at the creation process and how you can save time and cut down on errors by using shortcuts, we can move deeper into the G/L.
Editor’s note: This post has been adapted from a section of the book from Financial Accounting in SAP: Business User Guide, by David Burns.
FAQs
What is FB50 transaction in SAP? ›
SAP FB50 transaction is one of the enjoy transaction provided by SAP. It helps users to choose debit or credit against each line item, see and edit header data as well as all other required fields are available in one single screen.
What is the difference between FB01 and FB50? ›Both are used to do general entries in FB01 you can do entry through using posting keys with multiple screen & in FB50 you can do general entry in single screen in single screen.
How to use FV50 in SAP? ›Go to transaction code FV50 – Park G/L Account Items. Enter “current date” in the Document Date field. Select a day between 6/1/2021 to 6/30/2021 to enter in the Posting Date field. Complete the rest of the required information on the Header Area (in Basic Data tab).
How do I reverse a FB50 entry in SAP? ›Q. How do I reverse a revenue document (FB50) in SAP when I have not printed a deposit transit slip (ZF_DEPOSIT)? o A reversal document number will display at the bottom of the screen. Another way to reverse a document is to use transaction FB08 – Reverse Document.
What is the use of FB05 TCode? ›The t-code FB05 is an SAP FICO t-code that belongs to the FIBP package. It is used for posting a document and clearing the open item for the GL, Vendor & customer.
How to use FB50 in SAP? ›- Step 1) Enter transaction code.
- Step 2) Enter Basic Data.
- Step 3) Click on Company Code.
- Step 4) Enter Company Code.
- Step 5) Amount Information.
- Step 6) Status Bar Document number.
- Step 1) Enter Transaction Code FB50 in the SAP Command Field.
FV50 lets you to only park the document. FB50 lets you park it (when credit equals debit only) or post it depending on the button you click after entering the document..... You can also hold the document (when credit not equal to debit) using the toolbar Document -> Hold (F5). Award points if useful...
What is the difference between FB50 and F 02? ›Differences between these two Transaction codes are: TC FB50 : Dr and Cr entries are entered in one page/screen. TC F-02 : There are 4 different pages/screens to enter the same transaction.
How do I change the document type in fv50? ›- • In the next screen, click on the drop down arrow by Doc type option and.
- select Document type ready for input.
- o D/C indicator as +/- sign.
- o Display periods.
- o Posting in special periods possible.
- • Now click on the Change User master button to save your changes, then.
Procedure. Choose Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice. The Enter Invoice screen appears. Enter header data from the vendor invoice as required and enter a different invoicing party on the tab page Details .
What is journal voucher in SAP? ›
A journal entry voucher is a transaction that you enter directly in accounting in order to generate journal entries. You can use journal entry vouchers for different purposes and create them in different ways: Adjusting entries.
How is posting in ledger done? ›Ledger posting is entering information in the ledger, in respective accounts from the journal for individual records. The account debited is posted on the debit side and the account credited is posted on the credit side of the same account.
What is the maximum number of line items of an FI document? ›Overview. When you are posting an FI document which has more than 999 line items, the system will issue an error message. This is due to the fact that the line item number field (BUZEI) in the BSEG table consists of 3 characters only and therefore the system cannot read more than 999 line items in the FI document.
How do I change the display variant in SAP FB50? ›Screen Variants
Run transaction SHD0. Choose the transaction you want to create a variant, in the example we will use FB50 (program SAPLFSKB) Go to the screen variant tab; choose a name for the screen variant select the program and the screen.
The reversing entry typically occurs at the beginning of an accounting period. It is commonly used in situations when either revenue or expenses were accrued in the preceding period, and the accountant does not want the accruals to remain in the accounting system for another period.
How do you correct a reverse entry? ›Correcting entries with reversals
To reverse an entry, credit the account that received the debit in the original entry. And, debit the account that received the credit. Use the same amounts as the original entries.
FB01 is used to post a normal document and FB05 is used for post a document and clear the open item for the GL,Vendor & customer. But in FB01 you cannot do it. If you want to post normal document you can post with FB01.
What is FB03 used for? ›Business process– Fb03 is used to display a document. It is one of the most commonly used transaction codes. FB03 is used to display finance documents only.
How do you pass a petty cash entry in SAP? ›To transfer cash from a bank account to petty cash, click New, then Incoming Cash Transfer. The Incoming Cash Transfer window appears. Enter the transaction amount and the account ID of the bank account from which the cash will be drawn, and then click Post.
How do I post a journal entry in SAP FICO? ›- Download the template for uploading.
- Open the template file, copy the header and line item sections, and paste them on the same sheet page as the default sections.
- Adjust the header sequence on the sheet page.
- Fill in the information of general journal entries.
- Save your changes.
How do I extract journal entries in SAP? ›
- On the home page, click the Central manual journal entries link.
- Select the ledgers or the manual journal entries you want to export.
- From the dropdown list, select Export. The File Type dialog box opens.
- Choose the file type between: ...
- Click Export. ...
- Click Download to download the result of the export.
- CLASSIFY BUSINESS TRANSACTIONS BY ACCOUNT. Take a look at each business transaction and classify it by the type of transaction. ...
- DETERMINE THE ACCOUNT TYPE THAT'S INVOLVED. ...
- APPLY THE FUNDAMENTAL ACCOUNTING EQUATION TO THE TRANSACTION. ...
- JOURNALIZE THE TRANSACTION.
FBVB is a transaction code in SAP FI application with the description — Post Parked Document.
What is GL transaction type? ›General Ledger Accounts (GLs) are account numbers used to categorize types of financial transactions. Most commonly used GLs are revenues, expenses and transfers. A “chart of accounts” is a complete listing of every account in an accounting system.
Why is FB01 used? ›A transaction code (FB01) is used to post document access functions or running programs in a SAP application more rapidly. By entering a t-code instead of using the menu, navigation and execution are combined into a single step. Transaction code FB01 – post document mainly belongs to financial accounting module.
What is difference between FB60 and F 43? ›FB60 is an enjoy transaction the main difference between enjoy(FB60) and Classical(f-43) transactions is, the user needs to enter the posting keys manually in classical, where as in enjoy user needs to select debit/credit for every line item.
What is FB in SAP? ›http://help.sap.com/saphelp_erp2004/helpdata/en/d5/d7333c46ac2f3fe10000000a114084/frameset.htm. fb means FINANCIAL BUCHHALTUNG. in simple words bookkeeping, auditing, keeping of accounts, system of recording and analyzing financial transactions. hope this helps you.
What is JV posting in SAP? ›Journal Entry Posting is the link between the journal entries coming from PRA applications and the FI documents and JE line item table items that are created.
Can we change document type in SAP after posting? ›SAP Document Changes
Once a document is posted, there are only a few fields which can be changed as a standard. The editable fields are controlled by SAP to maintain the integrity of critical accounting data. In the initial screen, enter the following information: Document number.
SAP NetWeaver® includes standard document types, so usually no settings have to be made in this area. To add or edit Document Types navigate to Edit Document Types under Basic Customizing. 1.To edit an exiting doucment type click on the Display/Change icon (Ctrl+F4). To add a new document type click New Entries.
Can we create PO without requisition? ›
Also known as a PO, the purchase order is a document outlining the details of an actual purchase. The purchasing department creates the purchase order once a purchase requisition has been approved. If an organization does not use purchase requisitions, other employees may fill in purchase orders for approval as well.
What is the difference between PO and Non-PO invoice? ›...
Key Differences.
| PO Invoices | Non-PO Invoices |
|---|---|
| – PO invoices have an attached purchase order | – Non-PO invoices do not have an attached purchase order |
A purchase order is created before the goods or services are delivered. On the other hand, an invoice is created after the goods or services have been rendered.
What is difference between journal entry and journal voucher? ›Journal entry is recorded in the journal, i.e., the primary books of accounts, while vouchers are the record documents kept as evidence for the journal entry.
What is difference between voucher and ledger? ›Vouchers are documentary evidence supporting entries displayed in the books of accounts. As against, invoices form the base for preparing vouchers. Ledger account in which entry is made. As opposed, an invoice includes details of the goods purchased from a particular company.
Is voucher a debit or credit? ›A payment voucher is another name for a debit voucher. Debit voucher is used when a company pays someone else for things like salary and wage payments, raw material payments, loan repayments, and so on. These payments can be made in cash or via bank transfer.
What are the 5 steps of posting to a ledger? ›- Write the journal page number.
- Write the credit amount.
- Write the new account balance.
- Write the account number in the Post. Ref.
- column of the journal.
- Enter the account information. ...
- Create unique journal entries. ...
- Enter the debits and credits. ...
- Move entries to a general ledger. ...
- Calculate account balances. ...
- Check for and correct errors.
- Enter Account Name and Number. ...
- Post the Entry Details. ...
- Enter the Debits and Credits. ...
- Find the Running Balances. ...
- Correct Any Errors.
In ECC the FI documents has 999 limit of line item because in table BSEG the line item number (field BUZEI) has 3 digits. In S4 HANA the line item counter ACDOCA has 6 digits, so you want to know, it is possible to extend the line items to 999999.
What is maximum number of hits in SAP? ›
Sometimes the user needs to increase/decrease the maximum number of hits display when generating table entries or reports from the SAP system. This tutorial explains step by step process to increase or decrease the maximum number of hits on your SAP GUI system. The default value is 500.
Can you use fast entry screens in SAP FI to enter? ›When you are entering line items in General Ledger, Accounts Receivable , or Accounts Payable , you can call up a special screen for fast entry of G/L account line items. To do this, choose Goto G/L item fast entry. On the next data entry screen, you can make entries in the following fields: Pk (Posting key)
How many types of journal entries are there? ›There are six types of journal entries, or seven if you count the archaic, vague and seldom-used single entry. The single journal entry is not used in standard accounting, which is double-entry based. It is more suited to checkbook balancing than to business accounting, which involves many accounts.
What are the golden rules for journal entry? ›The Golden rule for Real and Personal Accounts: a) Debit what comes in. b) Credit the giver. c) Credit what goes Out.
What is the difference between F 02 and FB50 in SAP? ›Differences between these two Transaction codes are: TC FB50 : Dr and Cr entries are entered in one page/screen. TC F-02 : There are 4 different pages/screens to enter the same transaction.
What are the 5 types of journal entries? ›- Opening entries. These entries carry over the ending balance from the previous accounting period as the beginning balance for the current accounting period. ...
- Transfer entries. ...
- Closing entries. ...
- Adjusting entries. ...
- Compound entries. ...
- Reversing entries.
fb means FINANCIAL BUCHHALTUNG. in simple words bookkeeping, auditing, keeping of accounts, system of recording and analyzing financial transactions.
What is f35 in SAP? ›35 is a transaction code in SAP FI application with the description — Credit Master Sheet. On this page, you will find similar/related TCodes to F. 35, Tables feeding data for this TCode, links to SAP documentation, Wiki and Help pages, discussion threads, and other resources.
What are the 7 types of journal? ›What are the major types of journals? There are seven different types of journals: purchase, purchase returns, cash receipts, cash disbursements, sales, sales returns, and general.
What are the 2 types of journal entry? ›1. Simple Journal Entries: Here only 2 accounts are affected, one that is debited and the other that is credited. 2. Compound / Combined Journal Entries: Here more than 2 accounts are affected.
What are the 4 types of journals? ›
- academic/scholarly journals.
- trade journals.
- current affairs/opinion magazines.
- popular magazines.
- newspapers.
L1 will be the Very High priority ticket and needs to be solved with in 4 hours. L2 will be High priority tickets and need to be resolved within 8 hours. L3 will be the Medium priority ticket and needs to be resolved within 24 Hours. L4 will be the Low priority ticket and needs to be resolved within 48 Hours.
What is F1 and F4 in SAP? ›F1: context sensitive help. F3: Back. Shift-F3: Exit. F4: Open selection "Possible entries" (see screenshot)
What is FB10 in SAP? ›FB10 is a transaction code in SAP FI application with the description — Invoice/Credit Fast Entry.