SAP Fiori for SAP S/4HANA – New Rapid Content Activation on SAP S/4HANA releases 1709 to 2021 – Part 1 – Overview (2022)

Latest Update March 2022: Added SAP Note 3132689 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2021 FPS01

Latest Update December 2021: Added SAP Note 3085127 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2021

IMPORTANT: Please note that the Groups Home Page is deprecated as of SAP S/4HANA 2021. Plan to move to Spaces and Pages as quickly as possible. For those upgrading to SAP S/4HANA 2020 or higher, if you wish you can select and run just the tasks for spaces and pages tasks in task list SAP_FIORI_FOUNDATION_S4.

Latest Update October 2020: Added the new composite note for SAP S/4HANA 2020 which has been released 2947824 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2020 and updated the video on SAP Fiori Activation to the SAP S/4HANA 2020 version.

Latest Update August 2020: Added the link to the latest video of the end-to-end rapid activation for 1909 FPS2.

Latest Update July 2020: The SAP Note for 1909 FPS02 has been released 2924004 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909 FPS02

Latest Update May 2020: The SAP note for 1909 FPS01 has been released 2895644 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909 FPS01. As a reminder you can find all the rapid activation notes in 2902673 – Rapid Activation for SAP Fiori in SAP S/4HANA – Overview

Latest Update April 2020: You can now use this central note to find the list of all Rapid content activation notes for all SAP S/4HANA versions

2902673 – Rapid Activation for SAP Fiori in SAP S/4HANA – Overview

Latest Update March 2020: Updated the title to reflect that this process is available for SAP S/4HANA solutions 1709 or higher. This was already explained in the body of this blog post, however changing the title just makes it a little easier for people to discover this e.g. via Google Search

Latest Update December 2019:The Fiori Foundation task list has been further improved to help you optimize your Fiori launchpad for usability and performance from day 1. Check out the latest details in blog Part 2: Pre-requisites and executing the Fiori Foundation task listFor activating and transporting custom catalogs in your Development environment you can now use the task list provided by Fiori launchpad content manager. Check out the latest details in blog

Latest Update: 12/10/2019: A new SAP note has been added with details for SAP S/4HANA 1909 2834415 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909

Latest Update 19/9/2019: A new SAP Note has been added with specific details for 1809 FPS02 and above SAP Note 2823926 – Composite SAP note: Rapid Activation for Fiori in S/4HANA 1809 FPS02

(Video) Implement SAP Fiori Efficiently for SAP S/4HANA + 3 DEMOS | SAP TechEd in 2020

Latest Update 1/08/2019: Another big step forwards… Rapid Content Activation now supports transport of OData Services similar to the older task lists. So if you are looking to use Rapid Content Activation in DEV for transport to your QA and PRD systems, please refer to 2686456 – Fiori Setup: Content Activation for Business Roles.

If you want to customize or copy your activated business roles you can now take advantage of the Fiori Launchpad Content Manager as explained in the blog New SAP Fiori launchpad content manager tool available for S/4HANA 1709 and 1809 customers

Latest Update 15/05/2019: You can now download the list of Business Roles from your selected ist of aggregated apps in the Fiori Apps Library. For a complete technical step by step please refer to this excellent blog by my colleague Mahesh Sardesai New Installation of S/4HANA 1809FPS1 – Part 4 – Rapid Activation for Fiori

Latest Update 14/05/2019: A new SAP Note has been added with specific details for 1809 FPS01 2777142 – Composite SAP note: Rapid Activation for Fiori in S/4HANA 1809 FPS01

As a UX specialist in the S/4HANA Regional Implementation Group team I’m privileged to work with many of our SAP S/4HANA customers. Many of these SAP S/4HANA customers are looking to drive the business benefits of S/4HANA by implementing Fiori at scale. It is experiences with those customers that have driven the need for new tooling to make it easier to activate Fiori at scale. On your S/4HANA project, you can take advantage of a new approach to activating Fiori at scale that can cut activation time from weeks down to hours or days.

TL;DR + video version: If you are technical and would prefer to jump straight to a step by step guide, please refer to this excellent blog by my colleague Mahesh Sardesai: New Installation of S/4HANA 2020FPS0 – Part 4 – Rapid Activation for Fiori

SAP Fiori is how business users access S/4HANA innovations. Many SAP S/4HANA customers are keen to make the most of these innovations, whether as a big bang or as a carefully staged journey. That means they may need to activate 100s and in some cases 1000s of SAP Fiori apps and other Fiori launchpad content, such as Web Dynpro ABAP applications and SAPGUI for HTML transactions. If this is your project, naturally you want an easy way to do this – now you have one!

You can now use the new rapid content activation task lists to dramatically cut the activation effort from days to weeks down to hours to days. You do this by activating delivered SAP Business Roles as a consolidated single unit, complete with ready-to-test business user ids. This is very different from the app by app by app approach of early alternatives. The good news is that even if you only intend to activate one business role as a showcase, these new task lists will make things much easier for you too.

SAP Fiori for SAP S/4HANA – New Rapid Content Activation on SAP S/4HANA releases 1709 to 2021 – Part 1 – Overview (1)

A few months ago, these new Rapid Activation for Fiori in SAP S/4HANA task lists were quietly released for customer use for customers on SAP S/4HANA 1809 and SAP S/4HANA 1709. The feedback so far has been very positive. Not only do they decimate the time needed to activate apps, they also avoid a lot of the common issues, missteps & stumbling points experienced by project teams new to SAP S/4HANA.

You can find these new task lists in the following SAP Notes:

You can now use this central note to find the list of all Rapid content activation notes for all SAP S/4HANA versions

2902673 – Rapid Activation for SAP Fiori in SAP S/4HANA – Overview

(Video) SAP Fiori UX for SAP S/4HANA [LIVE DEMO], SAP TechEd Lecture

Direct SAP Notes:

3132689 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2021 FPS01

3085127 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2021

3045635 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2020 FPS02

3009827 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2020 FPS01

2947824 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 2020

2924004 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909 FPS02

2895644 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909 FPS01

SAP Note 2834415 – Composite SAP note: Rapid Activation for SAP Fiori in SAP S/4HANA 1909

SAP Note 2823926 – Composite SAP note: Rapid Activation for Fiori in S/4HANA 1809 FPS02

SAP Note 2777142 – Composite SAP note: Rapid Activation for Fiori in S/4HANA 1809 FPS01

SAP Note 2704570 – Composite SAP note: Rapid Activation for Fiori in S/4HANA 1809

SAP Note 2695653 – Composite SAP note: Rapid Activation for Fiori in S/4HANA1709

(Video) An Introduction to SAP S/4HANA 2021

The rapid activation approach is particularly useful when activating apps in your sandpit and demo systems. With some care you may be able to use it for activating apps in your development system too (make sure you have also applied 2686456 – Fiori Setup: Content Activation for Business Roles so that you can transport your OData activations).

If you have a little time, before you start using them, you may find it helpful to keep reading further to understand the task lists in more detail.

Part 1: Overview (this blog)

  • Why these Rapid Activation task lists were created
  • What’s in the Rapid Activation task lists

Part 2: Pre-requisites and executing the Fiori Foundation task list

  • Pre-requisites
  • How to execute the Fiori Foundation task list

  • Selecting your business roles
  • How to execute the Rapid Activation task list
  • Testing your activated business roles

  • How to customize the business roles you have activated by the task lists
  • Transporting activation and activation alternatives
  • Where to get help

The aim of the rapid activation task lists is to help you get started exploring Fiori in SAP S/4HANA as quickly as possible. This is particularly important in the early Explore phase of SAP Activate methodology, where you are focused on understanding what apps have been delivered with your SAP S/4HANA system. This is the starting point for deciding which apps you will use, and how these apps fit to your organization’s specific business processes & business users.

In the past, many customers found there are 2 main hurdles to overcome in getting to that starting point: scale and inexperience.

Dealing with the scale of SAP Fiori in SAP S/4HANA

Five years into the S/4HANA journey, the number of SAP Fiori apps available has grown from around 300 in SAP S/4HANA 1511 to the nearly 1400 apps available in the latest version SAP S/4HANA 1809 FPS01. And that is not including the many other types of delivered SAP Fiori launchpad content such as Web Dynpro ABAP applications and SAP GUI for HTML transactions.

While many of the tools and accelerators we used in the early SAP S/4HANA days are still good for some smaller use cases, for customer projects wanting to enable a large SAP Fiori scope there was quite some effort required to activate using even only standard SAP Fiori apps and roles. With traditional mass maintenance tasks lists, customer experiences over the last 4-5 years have found activating Fiori apps at scale can take days or even weeks of effort, especially for those consultants new to SAP S/4HANA.

Activating apps at such large scale clearly needed some careful rethinking.

IMPORTANT: Activation is not the only area where you will find improved tooling. Since 2018, you could also decrease a lot of the manual effort of business role maintenance, and gateway service activation, as discussed in these blogs:

  • Fiori for S/4HANA – Mass maintenance of Business Roles for SAP Fiori Launchpad
  • Updated task list available for SAP Gateway service activation

You should also watch out for more tooling in the 2019 roadmap to help with mass maintenance of custom catalogs.

(Video) Learn How to Efficiently Implement the SAP Fiori UX for SAP S/4HANA | SAP TechEd in 2021

Dealing with inexperience (avoiding newbie errors)

One of the common missteps of many early SAP S/4HANA customers was to select and activate SAP Fiori apps one by one. This is a very high effort approach. It was also very error prone, as often related apps & dependencies needed to complete the end-to-end app deployment were missed resulting in confusion, frantic troubleshooting, and delays.

Fiori apps are organized very differently to SAP GUI transactions. Compared to SAP GUI transactions, most Fiori apps are not intended to be used standalone or individually. Instead Fiori navigation enables a high degree of reuse & natural app-to-app navigation as the user completes a task.

It’s more than just a change in organization: the UX paradigm of Fiori differs fundamentally to the classical SAP GUI transaction pattern. Instead of big multi-purpose transactions which are typically launched individually (often via the TCode field), Fiori offers a navigation network of task-oriented UIs, which are interconnected via Fiori Launchpad Content. This means, there are usually multiple options to launch any app, such as:

  • from the Home page by clicking on a tile or link
  • from the Navigation Menu at the top of the shell bar
  • via a Fiori Enterprise Search result
  • by selecting an app in the App Finder in the Me area
  • via the Frequently Used or Recent Activity lists in the Me Area

And once launched users can use forward navigation to reach related apps by:

  • using hyperlinks, e.g. via the Smart Link “List of Links” popup
  • buttons or hyperlinks that launch other apps to perform a task

This degree of app-to-app forward navigation in SAP Fiori is much higher than SAP GUI transactions. The whole mechanism is controlled by authorizations, i.e. users see only those apps and links to apps which they are authorized to use. That’s another fundamental difference to SAP GUI transactions.

A selective Fiori implementation by cherry-picking single Fiori apps breaks the user experience and leads to very high implementation costs. Since Fiori apps are not designed to be used individually, to support the end-to-end task this may need even you to (re-)configure the complete app-to-app navigation network, which is defined in SAP’s delivered Fiori Launchpad Content. This is why SAP recommends a role-based approach to implement Fiori, i.e.:

  • Copy the SAP-delivered business roles and catalogs and adjust them to your needs.
  • Implement complete business roles and not just single Fiori apps.

There are 2 task lists included in Rapid Activation of Fiori in S/4HANA:

  1. A task list for activating the Fiori Foundation named SAP_FIORI_FOUNDATION_S4
  2. A task list for activating Fiori Content by selected business roles, named SAP_FIORI_CONTENT_ACTIVATION

Task List Fiori Foundation (SAP_FIORI_FOUNDATION_S4)

You run this task list first as a once-off activity to set up your Fiori Foundation, that is:

  • Execute basic configuration for Fiori Launchpad, SAP GUI for HTML and Web Dynpro ABAP common services
  • Generate generic user roles for Administrator and End User

Task List Fiori Content Activation (SAP_FIORI_CONTENT_ACTIVATION)

Once you have the Fiori Foundation in place, you use the Fiori Content Activation task list to activate all the apps associated with your selected business roles. You can select one business roles or activate multiple business roles together. You can run the task list as many times as you need to, to complete the activation of all your selected business roles. The more business roles you select in one run, the bigger the saving in time and effort. For each business role the task list will:

  • Activate all the associated Fiori apps (i.e. activate the related ICF node & OData Service(s))
  • Activate all the associated Web Dynpro for ABAP applications
  • Generate the business role (i.e. the PFCG security role) with default authorizations
  • Optionally, generate a Test user per business role

IMPORTANT: Some of the current limitations of these 2 task lists are:

  • Only standard roles can be selected. If you have created your own custom Fiori Apps these have to be activated separately.
  • Some apps have additional post activation activities. These are typically performed by functional business process consultants. Check the App documentation.
  • Not all activation steps done by the task list can be saved to a transport request – therefore this method should be used to activate SAP Fiori apps in sandbox or demo systems. For Dev, Q and P systems see the separate section Transporting your apps in the blog .

Want to take advantage of this new Rapid Activation approach?

Then read on toPart 2: Pre-requisites and executing the Fiori Foundation task list

This particular blog series has been a collaborative effort between the S/4HANA RIG and the Global Fiori Design team. I’d like to add my personal thanks to all the contributors – they know who they are! And especially to my colleague Hannes Defloowho has shepherded this initiative on behalf of the S/4HANA RIG, as well as drafting this blog series.

(Video) What is SAP Fiori ? | Intro to SAP Fiori | SAP Fiori Tutorial for Beginners

You’ll find much more on thecommunity topic page for SAP Fiori for SAP S/4HANA

Other helpful links in the SAP Community:

Brought to you by the SAP S/4HANA Customer Care and RIG.

Latest Update December 2021:  IMPORTANT: Please note that the Groups Home Page is deprecated as of SAP S/4HANA 2021. Plan to move to Spaces and Pages as quickly as possible.  For those upgrading to

In addition further improvements have been made to the SAP Fiori foundation task list – relevant SAP Notes listed in the Executing the Fiori Foundation Task List section below.. Implement the Rapid Content Activation SAP Notes themselves Execute the once-off Fiori Foundation Task List to set up your Fiori system. Why these Rapid Activation task lists were created What’s in the Rapid Activation task lists. Confirm Task List SAP_GW_FIORI_ERP_ONE_CLNT_SETUP has already been executed Activate Embedded Analytics and Enterprise Search Fill Customer Tables in SU25 Implement all the prerequisite SAP Notes listed in the composite note in the correct order. 2639552 – Fiori Setup: Improvements for Activate FLP services used in task lists 2510134 – Fiori Setup: Updates for task lists for Gateway/Fiori configuration 2712785 – Fiori Setup: Initial Setup for S/4 Fiori Applications

Latest Update October 2020: Updated the title, added the SAP Notes with the latest improvements and explained the new feature to add recommended SAP Business Roles used to configure, adapt, extend SAP S/4HANA.

Select your business roles Execute the Rapid Content Activation task list for your selected business roles Testing your activated business roles. Part 3: Scoping & Executing the Rapid Activation Task List for your business roles (this blog). Selecting your business roles How to execute the Rapid Activation task list Testing your activating business roles. How to customize the business roles you have activated by the task lists Transporting activation and activation alternatives Where to get help. Providing recommended Fiori apps based on a list of SAP GUI Transaction Codes you upload Selection of apps along S/4HANA Scope Items Selection of apps along Lines of Business or Industries Selection of apps, which are mentioned in the SAP Fiori Lighthouse Scenarios. To confirm which business roles are related to the apps you have chosen, just expand the Business Role(s) and confirm which roles you need.. To activate those roles in the system via the new task lists for rapid activation you just need to set the corresponding check-boxes in the role selection popup of the task list (see below).. IMPORTANT: Further improvements have been made to the Fiori Content Activation for SAP Business Roles Task List.. As a first optional step you can enter a list of SAP Business Roles, which have been identified via a search of selected apps in the SAP Fiori Apps Reference Library.. If you wish, you can cut and paste the roles you want to activate together from your downloaded list of business roles.. Sort selected roles – You can sort roles so that your selected roles are shown at the top of the list so you can more easily see which roles you have selected without scrolling down Select recommended SAP Business Roles – This adds the recommended cross-functional roles to your scoping list These are the roles that contain the SAP Fiori apps that configure, adapt and extend other SAP Fiori apps including Administrator, Analytics Specialist, Business Process Specialist, and Configuration Expert – Business Process Configuration.. Improvements in the Fiori Content Activation of SAP Business Roles Task List. You can also use your sandpit or demo system to discuss with your business stakeholders how closely the delivered SAP Business Roles map to your organization’s business roles, and what apps you want to use in your first phase.

Learn how to to install standard Fiori apps for SAP S/4HANA using the “Rapid SAP Fiori activation” approach here:

Finally, create a custom role with catalogues and groups and adjust Fiori Launchpad content to the specific needs of the business user.. Once the necessary apps are identified, their detailed information can be viewed as well as a list of relevant business roles for content activation.. Choose your apps You can search for ‘purchase’ related apps and identify ‘Manage Purchase Orders’ and ‘Manage Purchase Requisitions’ which should be activated and displayed to the user in the Fiori Launchpad.. Once the apps have been identified, create an aggregated view that will provide you with a list of relevant business roles for later content activation:. You can see that both apps share the same role SAP_BR_PURCHASER and you will use that role later on for our task list-based activation.. After identifying relevant apps and their business role they can be quickly activated in the SAP system and perform fit-gap-analysis based on the SAP standard content.. Use the Task Manager transaction for SAP Fiori content activation task list run to activate all required Fiori apps based on select SAP Fiori Business roles and their artifacts like OData services, SICF nodes, business roles and it will even create a test user for us.. A configuration screen for an SAP Fiori content activation task list run can be seen where you will be able to scope task lists for selected business role and generate test users:. Now it is time to create a custom authorization role, catalogue, and business role to customize the Fiori Launchpad content.. Create a custom catalogue Begin with creating a custom catalogue based on an existing SAP catalogue.. If they do not, then you need to activate them manually either using transaction /IWFND/MAINT_SERVICE or by using task list SAP_FIORI_FCM_CONTENT_ACTIVATION to activate content included in your newly created business role (not part of this blog).. This is the last step where you will create a custom authorization role, assign newly created catalogue and group and assign the role to a user.. Create a new role Launch transaction PFCG, enter the role name and ‘Create Single Role’:. It is time to test the user access with our newly created user role.

Videos

1. How to Add and Remove SAP Fiori Tiles in an SAP S/4HANA System
(SAP PRESS)
2. SAP S/4HANA and Fiori security (English)
(Adam Li)
3. Fiori launchpad Space and Pages in S/4HANA 2020 | Learn Latest SAP Fiori Implementation & Extension
(Anubhav Oberoy (Official))
4. SAP S/4HANA Migration Cockpit for a New SAP S/4HANA Implementation [LIVE DEMO], SAP TechEd Lecture
(SAP TechEd)
5. SAP Fiori in S/4HANA 2020 und effiziente Implementierung | Thomas Barleben | Bitech SAP-Forum 2021
(Bitech AG)
6. Use SAP S/4HANA Migration Cockpit for a New SAP S/4HANA Implementation | SAP TechEd in 2021
(SAP TechEd)

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